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Inventories - What's the point? - Hestia property Services
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Inventories – What’s the point?

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04 Sep Inventories – What’s the point?

Landlords – Why do you need an inventory?

At Hestia Property Services we regularly take on properties from new landlords or from other letting agencies where tenants are already in place but with no inventory of the condition of the property when the tenancy started. This leaves both the landlord and tenant open to risk of dispute at the end of the tenancy if there is no record of how the property looked when the tenants moved in.

At Hestia Property Services we regularly take on properties from new landlords or from other letting agencies where tenants are already in place but with no inventory of the condition of the property when the tenancy started. This leaves both the landlord and tenant open to risk of dispute at the end of the tenancy if there is no record of how the property looked when the tenants moved in.

We always say to landlords how important it is to have a professional inventory drawn up by an independent party so that the true condition of the property is recorded and agreed by the landlord and the tenant.

So what is an inventory of a property?

An inventory is simply a listing and photographs of all of the rooms and contents within a property and a record of their condition. Is is sometimes referred to as a schedule of condition. The document is used to monitor the condition of a property before a tenant moves in and just before a tenant leaves so it is clear to the landlord and the tenant what damages, if any, need to be paid for out of the deposit.

Who prepares the inventory?

At Hestia, we use an independent inventory clerk who records the condition of the property and takes lots of photos for the report. This report is agreed and electronically signed by the tenant and by the landlord/agent so that all parties are in agreement before the tenancy begins. Using an independent inventory specialist means that we rarely get any disputes about property condition from tenants or landlords and this makes the moving out/moving in process much quicker and can help avoid any void periods.

What does this mean for landlords?

Without an independent inventory report or evidence of the condition of a property, if tenants caused any damage or left without professionally cleaning the property, and it went to dispute, the adjudicator would be very likely to say that the tenant should have their full deposit back.

What does this mean for tenants?

One of the most important things for tenants is knowing that your deposit is safe and that you won’t be charged for any damage that you didn’t cause when living at the property. At Hestia, we use the same professional inventory clerk to review the property when you move out and they will allow for fair ‘wear and tear’ so you won’t have deductions from your deposit for damage that you didn’t cause.

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